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Trello vs Jira 2023

trello board
Jira board

People often ask us which one we recommend, so I thought I would write a little about it. At MDP, we use Trello, as our project lifecycles are typically 2-4 weeks, so we don’t need burn-down charts or complex reporting tools. Trello is pretty straightforward, and I think most people could figure it out in a few hours, or a few days tops. But if you are working with bigger projects, you really might want to consider investing in Jira. What’s great about Jira is also its biggest drawback. It is a powerful tool that is VERY customizable, but there is a learning curve to it – A. just using it, and B. setting it up. For the most part, if you are just using it, you could probably learn 80% of your workflow in a day or two. If it is your job to set up Jira for the team, and it is a big project, I would suggest taking a week or two of Jira classes online. And while Jira is optimized for agile with its Kanban board, you can just as easily do hybrid or waterfall projects on Jira.

Trello is a popular project management tool that allows teams to collaborate on tasks and projects. It uses a visual, card-based system to help users organize and prioritize their work, making it a valuable tool for businesses and individuals alike. However, like any tool, Trello has its pros and cons.


  1. Easy to use – Trello’s interface is straightforward and user-friendly, making it easy for anyone to get started with the tool.
  2. Flexible – Trello’s card-based system can be adapted to fit a wide range of workflows and project management styles. This flexibility makes it a great choice for teams with different needs and preferences.
  3. Collaborative – Trello is designed to facilitate collaboration between team members, making it easy to assign tasks, track progress, and communicate with one another.
  4. Visual – Trello’s visual system makes it easy to see the status of tasks and projects at a glance, reducing the need for lengthy status updates and progress reports.
  5. Integrations – Trello integrates with a wide range of other tools, including Google Drive, Slack, and Jira, making it easy to incorporate into existing workflows.


  1. Limited functionality – While Trello is great for basic project management tasks, it may not have all the features that some teams need. For example, it doesn’t have built-in time tracking or advanced reporting capabilities.
  2. Overwhelming for large projects – Trello’s visual system can become overwhelming for large, complex projects with many moving parts.
  3. No offline mode – Trello requires an internet connection to work, which can be a disadvantage for teams that need to work offline or in areas with poor connectivity.
  4. Limited customization – While Trello’s card-based system is flexible, there are limits to the amount of customization that can be done. This can be frustrating for teams that want to create a highly customized workflow.

Trello is a powerful project management tool that has many advantages, including its ease of use, flexibility, and collaborative features. However, it also has its drawbacks, such as its limited functionality, potential for overwhelm on larger projects, and security concerns.

Jira is also a popular project management tool that is used by teams around the world. It offers a wide range of features and functions that can help teams manage complex projects and collaborate effectively.


  1. Customizable workflows – One of the biggest advantages of Jira is that it is highly customizable. Teams can create their own workflows and processes that align with their specific needs and preferences.
  2. Powerful reporting – Jira’s reporting capabilities are extensive, allowing teams to track progress, identify issues, and make data-driven decisions.
  3. Integrations – Jira integrates with a wide range of other tools and platforms, including Slack, Confluence, and Bitbucket. This makes it easy to incorporate Jira into existing workflows and collaborate with team members across different tools.
  4. Agile capabilities – Jira was designed with agile methodologies in mind, making it a great choice for teams that use Scrum or Kanban.
  5. User-friendly – Despite its complexity, Jira is relatively easy to use. Its interface is intuitive, and there are plenty of resources available to help users get started.


  1. Steep learning curve – While Jira is relatively user-friendly, it can still take some time to learn how to use it effectively. This can be a barrier for teams that need to get up and running quickly.
  2. Expensive – Jira is not a cheap tool. Its pricing can be a barrier for small teams or those on a tight budget.
  3. Limited flexibility – While Jira is customizable, there are limits to what can be changed. Some teams may find that Jira’s rigid structure does not align with their specific needs
  4. Performance issues – Jira can become slow and unresponsive when dealing with large datasets or complex workflows. This can be frustrating for teams that need to work quickly and efficiently.
  5. Overwhelming for small projects – Jira’s extensive feature set can be overwhelming for small projects that don’t require all of its capabilities.

Jira is a powerful project management tool that offers a wide range of features and functions. Its customizable workflows, powerful reporting capabilities, and agile capabilities make it a great choice for many teams. However, its steep learning curve, high cost, limited flexibility, and performance issues can be drawbacks for some teams.

Ultimately, whether Trello or Jira is the right tool for your team will depend on your specific needs and preferences.


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